Pros Don't Get Caught by the Calendar
Miss an IFTA deadline and the penalty's automatic. Late fees, interest, hassle at renewal. HaulFile taps you on the shoulder at 30, 14, 7, and 1 day out, so the date never sneaks up on you.
The headache
You're out earning a living and the quarter closes while you're three states away. HaulFile keeps the calendar so you don't have to. A heads-up well ahead, and again as it gets close. You file on time because you knew it was coming, the way you always handle your business.
What you get
- Calendar view: every active deadline across your fleet on one screen
- Per-truck and per-driver deadlines. Medical cards, IRP, MVR, drug test dates.
- Per-company deadlines. IFTA quarterly, MC updates, USDOT biennial.
- Default reminder offsets at 30 / 14 / 7 / 1 day; configurable per item when you create the deadline
- Email reminders sent to the owner (we send them; you don't run a separate Zapier)
How a deadline gets onto the calendar
Add a compliance deadline once (title, category, due date) and HaulFile puts it on the calendar with the default reminder cadence. You can link a deadline to a specific truck or driver, set a recurrence rule, and tune the reminder offsets if the defaults don't match how you want to hear about it.
How reminders fire
A scheduled task runs every day at 14:00 UTC, scans every open deadline, and sends an email reminder to the company owner for each deadline that's hitting one of the offsets you configured. Idempotent. We never send the same reminder twice on the same day.
Snooze + done
Cleared a deadline? Mark it done and the calendar moves on. Need to push one a week? Snooze it. Not-applicable? Mark it that way and it stays on the audit trail without firing reminders. Nothing silently disappears.
Keep reading
File It Like a Pro, Not a Prayer·Know Your Miles Cold·Keep Every Dollar You Earned at the Pump·Got It All, Ready When They Ask·Let the Audit Letter Come